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Spreadsheets Vs Estimating Software: A Comparison Guide

March 19, 2018

Why should your business use estimating software?

Are you still using spreadsheets or disparate systems to estimate your projects? Trying to manage estimating across several systems eats up valuable time and resources and fixing the manual
errors that slip through the cracks could be draining money from your business.

Smarter, easier, working together

Estimating software can integrate with accounting software, transforming the way you work and helping you to carry out critical tasks smarter and faster. By storing important project data
and offering multiple views to multiple users at any time, estimating software delivers reduced duplication, better control and better information helping your business to become more competitive and responsive.

Here’s our handy guide to how Estimating Software can support your business.

THE RISKS OF ESTIMATING ON A SPREADSHEET

THE BENEFITS OF USING AN ESTIMATING SYSTEM

Saving Time

Manually processing multiple worksheets, re-keying data, and creating complex formulae can be extremely time-consuming.

Automated software provides a centralised database to manage all business processes – while data can be input just once.

Consistency

Different users can all use their own rates and resource codes, leading to inconsistencies.

Base rates can be maintained centrally but also managed at job level.

Data Accuracy

Manual data entry can lead to mistakes which can badly impact estimates, budgets, finances, while no detailed audit trail means less visibility. Additional bolt-on tools are usually required to apply version control within a single document.

Streamlined data entry not only saves time but reduces manual errors. Even if mistakes are made, a complete view of your audit trail allows you to quickly pinpoint and rectify these.

Easy To Manage

Spreadsheets can often only be edited by one user at a time, slowing down time-sensitive actions. Similar items need to be replicated manually within and between estimates.

Multiple users can view and edit at the same time, sharing information across different stages of the estimating process, while a central database of resources and resource rates provides better control and accuracy.

Quick And Simple Integration

Integration is imperfect and unreliable, potentially leading to serious discrepancies.

Integration with Construction for Sage Accounts is seamless, providing one complete view of the estimating process.

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